Organisers
Academy Fee and Batch Planner
Batch capacity, coach to player ratio and the monthly margin a fee actually produces.
Monthly margin
92565.00
on 192000.00 revenue
Batches needed
4
Current capacity
45
Monthly costs
99435.00
Margin per student
1928.44
Beyond the calculator
Run the whole competition in Crickslab. Fixtures, grounds, officials and the table all sit in one place and update themselves.
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How this was worked out
- 1Batches48 students at a maximum of 15 per coach needs 4 batches
- 2Sessions per month3 per week x 4.33 weeks = 13.0
- 3Coaching cost3 coaches x 1500.00 x 13.0 sessions = 58455.00
- 4Revenue48 students x 4000.00 = 192000.00
How the number is worked out
The formula
Margin = (students x fee) - (coaches x coach cost x sessions) - ground and other costs- batches needed
- Students divided by the maximum players per coach, rounded up.
- sessions per month
- Sessions per week multiplied by roughly 4.33 weeks.
- capacity
- Coaches multiplied by the maximum players per coach.
A worked example: a growing academy
48 students, 3 coaches, a maximum of 15 players per coach, three sessions a week.
Fee of 4000 a month, coaches at 1500 a session, ground at 2000 a session, 15000 of other monthly costs.
- 1Batches needed48 / 15 = 3.2, rounded up to 4 batches
- 2Current capacity3 coaches x 15 = 45 places
- 3Sessions per month3 x 4.33 = 13 sessions
- 4Coaching cost3 x 1500 x 13 = 58500
- 5Revenue48 x 4000 = 192000
- 6Margin192000 - 58500 - 25980 ground - 15000 other = 92520
A healthy margin, but capacity is 45 against 48 students. The ratio is already breached and a fourth coach is needed before quality slips.
Rules and edge cases
The situations that change the answer, and the ones most calculators get wrong.
Coach to player ratio is the constraint that decides quality
Filling batches past the ratio is the fastest way to lose the students who were paying for attention. The margin looks better for a month and then the retention problem arrives. This tool flags the breach rather than quietly absorbing it.
A month is 4.33 weeks, not four
Using four weeks understates sessions by about eight per cent, which understates coaching cost by the same. Over a year that is a month of coaching unaccounted for.
Capacity is coaches times ratio, not batches times ratio
Four batches with three coaches means somebody is taking two, either at once or on different days. Check that the timetable actually works before treating the batch count as achievable.
Attrition is the number missing here
Students leave, and enrolments cluster around term times. A plan built on today's headcount tends to overstate revenue by the second quarter. Build in a churn assumption before committing to a coach.
Frequently asked questions
Between one to ten and one to fifteen is common for group sessions. Smaller for young age groups or technical work, larger for fitness and fielding.
For academy owners
Batches, attendance and fees in one place
Crickslab manages academy batches, tracks attendance with QR check in and handles player fees, so the plan you have just costed is the one you actually run.
See academy managementLast reviewed 17 August 2026. Playing conditions change, so if your competition uses a different rule, its regulations take precedence over anything here.